Phase II: Design and Construction

The Miami Beach Environment and Sustainability Department is excited to host our Fight the Flood PPA program Phase II: Design and Construction Kickoff event on August 29 from 6:00 PM – 7:30 PM at the MB Botanical Garden.

The kickoff will serve as an excellent opportunity for PPA participants to network with other participants, review timelines, and ask questions about eligibility with the program. There will be a 15-minute presentation followed by a networking open house and project workshop in which participants network with each other and can meet city staff from various relevant departments. We are expecting to receive a significant number of questions about permitting processes, flood mitigation design options, legal implications of the grant agreements, and compliance with codes and ordinances. Thank you for your interest and dedication to making Miami Beach a more resilient, safer place to live!

20230815 PPA Phase II Process Overview

After the grant agreement has been signed by both the participant and the City, participants should work to get their permits issued so construction work can be commenced. The City requires that participants provide regular status updates on their projects until they are completed. These reports must describe the progress on the project since the previous update. They also must include photos of work conducted, any changes in timelines and/or budget, and notes on any issues encountered. Depending on the duration of the project, these reports are due monthly on the 15^th of each month or quarterly on the periods noted below:

If under or equal to 1 year, monthly reports are due the 15th of each month after the reporting month.

If over 1 year, 1 quarterly reports are due:

• Period of Oct. 1 - Dec. 31: Due Jan. 15
• Period of Jan. 1 - Mar. 31: Due Apr. 15
• Period of Apr. 1 - Jun. 30: Due Jul. 15
• Period of Jul. 1 - Sept. 30: Due Oct. 10

At the end of the project, a final report is due with the reimbursement request. Additional information is provided under the “Grant Funds Disbursement” section of this page.

Once a project is completed, the property owner must ensure permits are closed and the contractor(s) is paid in full. The property owner then submits a reimbursement request for the lesser of $17,500 or 50% of the project cost to the city. This final reimbursement request must include:

• Project Completion Report
• Proof of passed inspections and closed permits
• Photo documentation of work completed
• Proof of final payments on invoices to design professionals and contractors

The city reviews the reimbursement requests and sends an inspector to the work site. The city then either a) returns the request to the participant if additional information is required or if remedies must be made or b) notifies the participant they will be receiving a check in the mail from the city within 45 days of the accepted request being submitted.

**LMI participants do not need to match grant funds if the project is under $17,500 and can receive the lesser of 100% of the project cost or $17,500. Additionally, this funding may be received in the form of cash advances with proper documentation.